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September 21, 2009
Dear Participating Director:
Welcome to the 54th Annual Southwest Iowa Band Jamboree! This will be our final mailing prior to your arrival Saturday, Oct. 3.
FINAL SCHEDULE OF EVENTS:
8:00 a.m. - 9:00 a.m. Bands arrive, parade formation
All Middle School Bands by 8:00 a.m.
Class 1A by 8:15 a.m. (Suggested times only)
Class 2A by 8:30 a.m.
Class 3A by 8:45 a.m.
Class 4A by 9:00 a.m.
9:00 a.m. - 11:00 a.m. Parade Competition
11:00 a.m. - 12:30 p.m. Break
11:30 a.m. - 12:30 p.m. Directors Luncheon @ Clarinda High School
12:45 p.m. - 12:50 p.m. Flag ceremony
12:50 p.m. - 1:15 p.m. Awards for parade competition
1:15 p.m. - 1:30 p.m. Clarinda High School Exhibition Show
1:30 p.m. Field competition
Award field competition trophies,
Glenn Miller Birthplace Society trophy
and the Masonic Lodge traveling trophy
Northwest Missouri State University
Bearcat Marching Band
TROPHIES: The presentation of the parade trophies will begin promptly at 12:50 p.m. Please be on time, so that we can adhere to the schedule. We plan to recognize each participating school prior to the award presentations. Please have your drum majors step forward and salute when announced. Trophies will be awarded to the top bands in the parade competition 1st, 2nd, 3rd & 4th in each high school class; 1st, 2nd & 3rd place in each middle school class and 1st and 2nd place in each high school class awarded in field performance. An overall trophy sponsored by the Glenn Miller Birthplace Society of Clarinda will be given to the top band in the day's activities. In addition to the Glenn Miller Birthplace Society trophy, the overall band will receive the Masonic traveling trophy.
CERTIFICATES: Honorable mention certificates will be presented to several bands in the larger classes for the parade competition only. Certificates will be awarded for outstanding field performances in the following categories: Brass, Drum Major, Drum Line, Soloist, Auxiliary Line and Woodwind Section.
OFFICIAL WEB SITE: Band directors are encouraged to check out the Southwest Iowa Band Jamboree web site at HYPERLINK "http://www.clarinda.org"www.clarinda.org. The site has all the pertinent information regarding the event.
BAND STUDENTS' FOOD: Food will be available for purchase at the high school in the commons area for band students and is also open to the public. The lunch period will begin as soon as the first band is finished marching. The Clarinda Lion's club will be hosting their annual pancake and sausage meal from 6:30 a.m.-9:00 a.m. located at the Clarinda Fire Department (322 East Washington).
DIRECTORS' LUNCHEON: The directors' luncheon will be held in the quad area of the high school from 11:30 a.m. until 12:30 p.m. Please find enclosed your luncheon tickets that must be presented at the luncheon for admittance. All of the band directors' are encouraged to attend for final instructions, announcements and most importantly schedule changes in the field competition!
PARKING:
Buses arriving from the north, east or south must take Highway 2 bypass, bringing you to the west edge of town. Buses entering Clarinda from the west will stay on Highway 2 business route and turn right on Cardinal Drive.
Officials will help park the buses. Schools planning to march in the parade only may be asked to park on Cardinal Drive heading south for easier departure. Auxiliary vehicles will be allowed to park by their buses. Schools will be limited to only two support vehicles. If your school brings additional support vehicles they will be asked to park off the school site and return following the parade competition. A bus driver hospitality room #111 will be available at the high school for your convenience.
DIRECTOR INFORMATION TABLE: Please feel free to contact Alexi Graham at the Director information table located just inside the Clarinda High School facility (east entrance doors). She will be available to answer your questions regarding the parade and field competition.
PARADE INFORMATION: The parade will begin promptly at 9:00 a.m. You must arrive at your designated arrival time and move immediately into parade formation. The parade will follow the same route as in previous years commencing at 18th & Main, proceeding east around the square and west on Washington. Disbursement will be at 19th and West Washington (1 block past the boulevard).
Band greeters will check in your band students and hand stamp each student for free admission at the afternoon performance upon arrival in Clarinda. Each participating school in addition will be allowed three free admissions per bus (2 chaperones and 1 bus driver).
There will be judges at three different fixed locations along the parade route and a fourth technical judge roving along the parade route. These locations are marked on the enclosed map. We will be having official spotters one-half block before the second and third judges stands to control the spacing of bands. These official spotters will have the authority to slow down or stop your marching band without being penalized. Bands must maintain a forward motion at all times. Bands that do not maintain a forward motion will be subject to penalty points. If the parade stops, due to circumstances beyond your control, your band will not be penalized for stopping. Bands must follow the directions of the parade marshals or be subject to penalty points and/or disqualification. The technical judge will deduct five points for each delay of parade or failure to follow parade marshals directions. You will receive no marks from the technical judge unless you have been penalized.
FINAL SCORES: All directors must review their scoring ballots in the packets before leaving the Clarinda High School football stadium. No numbers will be changed unless the Band Director discusses the matter with Jamboree officials prior to leaving the football stadium that day.
FIELD COMPETITION: Field competition will begin at 1:30 p.m. A special pass gate will be available for band students at the southeast gate of the high school football field. Band students will already have received their hand stamp prior to the morning parade competition. Note: Spectators will be charged an admission fee of $5.00 for adults and $3.00 for students. School activity tickets will not be accepted.
The Southwest Iowa Band Jamboree Committee has implemented a scheduled time for playing warm-up, marching warm-up and performance time. A map is enclosed highlighting the designated warm-up areas. A Band Jamboree official will be assigned to your band at the appropriate warm-up and performance areas. A field competition list and warm-up schedule is enclosed.
Enter the performance field through the southwest corner next to the west bleachers. Position your band on the west side of the performance field as the preceding band is performing. Each participating field band has submitted an announcer form for the afternoon competition. Class 3A and 4A bands are allowed 15 minutes from the time they enter the field until the last person steps off the performance field. **Please note Class 1A and 2A bands will only have a 12-minute performance time. Performance time is a minimum of 7 minutes.
The performance equipment gate is located directly south of the main bleachers at the Clarinda High School Football Stadium. No lawn mowers, gators or trailers are allowed on the track.
Our field judges will be using the IHSMA official ballots and scoring procedures. Please refer to the Iowa High School Music Association web site for a copy of the rules and ballots: HYPERLINK "http://www.ihsma.org"www.ihsma.org. These ballots are similar to those used in surrounding states and will allow competing bands a rating (based on Iowa's rating system). The scores will be used to determine trophy winners and a recap sheet will be given to participating bands following their performances. The general effects judges will be located in the press box and execution judges will be on the field. There will be a technical judge during the field competition. Please call the Clarinda High School if there are any questions concerning the time limits or line violations. All field marching trophies will be awarded after the last band performs. There will be ballots available for those bands that do not have an auxiliary section. Please let the press box know prior to your performance if you would like to use the non-auxiliary ballots. The taped critiques of judges comments, ballots and VHS-C cassette recording will be provided in the official packet following the event.
EMERGENCY PHONE NUMBER: In case of emergency or parade delay, please contact the Clarinda Police Department (712) 542-2194 (non-emergency) phone number. This phone number may be given out to family members in case of an emergency.
FIRST AID STATIONS: First Aid Stations are located at the main concession stand at the Clarinda High School and the concession stand at the High School Football Field. Please advise students of these locations.
JUDGES: The judges this year are Walter Hicks, Muscatine West Middle School Band Director from Clinton, Iowa Marching and Maneuvering Execution (parade and field); Dr. Terry Hanzlik, Abraham Lincoln High School Director from Council Bluffs, Iowa - Music General Effect (parade and field); Jamie Craig, Nodaway Valley High School and Middle School Band Director representing the communities of Greenfield, Fontenelle and Bridgewater, Iowa Marching and Maneuvering General Effect (parade and field); and John Hewitt, Red Oak Middle School Band Director from Red Oak, Iowa Music Execution (field only); and Maria Jacobus, Clarinda High School teacher from Clarinda, Iowa - Technical Judge.
If you have any questions, please feel free to call me at (712) 542-2166. We look forward to your attendance on Oct. 3.
Sincerely,
Elaine Farwell, Executive Director
Clarinda Chamber of Commerce
Enc. Band Jamboree Route/Map
Parade and Field Competition Order
Directors Luncheon Meal Tickets/Invitation
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